Tengaicon 2013 – I’m Calling it a Sucess!

It’s just after midnight, so I guess technically I missed my daily blog deadline, but I’m still awake, so it counts. We just got home a little bit ago, and I was tempted to put off yet another post so I could crash. But I wanted to get something out about today, so here goes, with apologies if anything sounds off or wonky…I’m really tired.

I don’t think I’ve talked much about Tengaicon, so here’s some back story. It’s a local, one day gaming convention in MHK that’s been going on for close to a decade. It’s had its ups and downs, and last year it had a streak of bad luck.  In an effort to help get it back on track, I headed the committee for this year’s event. At the time I volunteered, I was in what I like to call “crazy planning mode.”  I figured I’d eventually burn out, but the goal was to make sure everything was ready before that burn out happened.  I wanted the end goal to be a plan of action that could be followed and built upon the following years.

For the last year, our committee has been organizing and getting things in place. There were several meetings at the beginning of the planning period, but eventually, as things came together, they tapered off. By the time we were a week away from the con, I felt that everything was on track. Sure, I let the ball drop a little bit. We could have done more marketing and PR, and there were a few details regarding food that missed the mark. But that was really all in hindsight, and I was cautiously optimistic that we’d have a good convention (and by cautiously optimistic, I was worried and stressed that no one would show up).

For our crew, the con stuff started last night when we met at the hall to set up.  Set up was quick, as we had a good volunteer crew. This morning we were back at 8 to put the finishing touches on the hall and to pick up some last minute things at the grocery store.  From the time the doors opened at 9:30 to sometime in the afternoon, we seemed to have a steady stream of people.

The day was fun! We had several local gaming groups attend, and they each brought in a good number of players. We also had casual gamers show up who found something that interested them. We had Tab Creations, a local game maker/company, come and demo a new game that’s going to be a Kickstarter project. We had our dice table, our silent auction to raise money for Child’s Play, paint and take, local artists, and concessions.  Everyone I talked to seemed to be having a good time. We got a lot of positive feedback and everyone was really nice.

Besides the demo, I didn’t do any gaming since I was trying to make sure everything was going well. I wanted to make sure all my volunteers had breaks, that all of our vendors and GMs  were thanked, and that the gamers were having a positive experience. I’m not sure if I was able to really talk to everyone, and I think I accidentally let a few people go a little long without a break, but I think things were okay and nobody seemed burned out by the end of the day (I did have a few flashbacks of my days as lead cashier at Glens, though).

Jon and I made it out by 11, sticking around to make sure the last few groups made it out okay and doing last minute hall cleaning. I’m grateful to everyone who helped and played. In the final counts, we ended up making a profit and I believe we had over 100 attendees. For a small convention, this was pretty awesome.

We still have a few things to do, like contact the silent auction winners who weren’t there to pick up their stuff when it ended, and set up a post-con meeting to recap and make a plan for moving forward. I also want to email everyone with thanks and put some notes and schedules down on paper to pass on to whoever my successor is going to be.  Because seriously, I’m so happy with how this turned out, and I want any future convention to continue to improve on what we accomplished today.

But those things can wait for tomorrow. I’m falling asleep typing this, so I think it’s time for much needed rest. I don’t think our double day of working out is going to happen tomorrow, as my back is killing me tonight. But we’ll see. And while I realize I’ve failed on pictures for this post, I think I’ve persuaded Terry to give me some of the pictures he got today in hopes of putting together a special Tengaicon picture post.

A.

 

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